An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

Reading text

To: info@ascot-hotel.co.uk
From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews

Tips

When writing an email to a hotel, you can start with Hello or Dear (hotel name).
Say clearly the dates you want, the room type and whether you want breakfast or not.
Don't forget to mention any additional information or special requests.
Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.

Discussion

What things do you ask for when you book a hotel room?

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Language level

A1 Elementary

Topics

travel and transport

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Paco Where do you booked an hotel? I always like to have a nice hotel but then I reserve a horrible hotel, with no internet, no service and to expensive, I want I nice hotel can you tell where can I look?

What is the difference between can and could? Till now, i thought could is the past tense of can.

Hello Vidyasagar,

For some uses, could does function as the past form of can, but it also functions as a modal verb in its own right. Happily, we have a page on the difference between can and could. You can find it here:

https://learnenglish.britishcouncil.org/english-grammar-reference/can-and-could

That page is part of a larger section on modal verbs which you might also find helpful:

https://learnenglish.britishcouncil.org/english-grammar-reference/modal-verbs

Peter

The LearnEnglish Team

Most of the time I travel with my family. First of all, I ask for bedroom type. After that, I ask them do they have complimentary breakfast. Sometimes I need other information like wifi availability, mineral water, etc.

I usually travell whit my mum and my sister and, when i book a room i usually ask for a triple room, so. It is not necessary that the room is big because we only use it for sleeping. for us it is necessary the wi-fi connection and an ensuite room.

I usually travel with my family and need to reserve a suite room. Wifi connection is necessary for me and I prefer a room in higher floor with viewing.

my family is big so normally we ask for two rooms the last time we went to travel was amazonas to be honest,it is something beatifull because you can live the experience with the moder nature.

I really rarely reserve a hotel room. I prefer room in private house or free hut. However when I book a hotel room or another room, I usually ask about the accessible and price, next promotional code. I sometime need any further intormation like breakfast included or en suite room.

Well, I think that hotels should give you the price options and offer you when the best days may be for a good and cheaper promotion. And now with technology now everything is easier to book in a hotel.

I usually ask about the price and available, further I ask about promotional code

An email to book a hotel

Preparation

Tips

Task 1

Task 2

Task 3

Discussion

Language level

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