Do the preparation task first. Then read the text and tips and do the exercises.
Preparation
Tim,
We have a team meeting in Room 310 on Friday 26 November at 11 a.m. We are expecting 25 members of our international team there.
- Could you please book the room for us?
- Would you please prepare 25 pens and notepads for the meeting?
- Also, can you write an email to the team members to tell them the time and place of the meeting?
Thanks very much for your help. If you have any questions about this just let me know – I'll be in the office tomorrow morning.
Marketing Department
Tips
1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .
2. Make sure dates are very clear. Include the day, date and time.
3. Explain the reason for the instructions.
4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?
5. At the end offer the chance to ask questions and check the instructions.
6. Finish the note with Best, or Thanks, and then your name underneath.
I prefer to talk to them, as I can explain myself better.
It depends on the task that you'll be instructed for. If the task is complex and requires other teams to be involved, I would prefer written notes and send it by email. In contrast, if the task is easier and requires less effort to do, I would prefer to give direct instruction by talking to someone who is assigned to the task.
Hi Israelle,
we have a meeting at office on wednesday 2 October 2024 at 9:30 to 12:00 with all department heads on our procedure of work.
Thank you very much for your help. if you are any questions, write me. I will be available tomorrow in the morning.
Best
BEDE ASSAMOI YAVO GILLES
When I have to give someone instructions, I prefer to write them a note. Because the writtings are tthe proofs but when to speak to them, they can forget them.
Hi I Israelle,
we have a meeting in meetting room on wednesday 2 October 2024 at 9:30 to 12:00 with all department heads on our procedure of work.
Thank you very much for help. if you are any questions, write me. I will be avaible tomorrow in the morning.
Best
BEDE ASSAMOI YAVO GILLES
When I need to give someone instructions, such as my students, I prefer to write them a note.
If i should give my friend some instruction, i will speak to them directly. But, i'll also text them after that to ensure they won't forget what should their do.
Dear M,
As you may already know, we will had team meeting tomorrow and i expect all of our teammate would came. I would like you to help me prepare several things.
If there is something you still confuse, please let me know.
Thank you
Regards,
WSS
I prefer to make them a note as they will never miss out every details what I want to say.
when I have to give someone instruction I prefer to write a note . because i do not want them miss any important information and it's easier for them to understand clearly what I want
When I have to give instructions to someone I prefer to make a note because verbal instructions miss the important information. For this reason, the note is useful.
It depends on the task, if the task would be complex and require several steps to be done correctly, I would prefer to give written instruccions, but for simple tasks that should not require much effort or time I prefer to give them talking to the person whom would be doing it.
Thanks for the lesson.
Great site!