Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.

Preparation

Matching_MjMxODg=

Reading text

Event planning team

online

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10

Task 1

Reading B1: Planning an event – 1

Task 2

Reading B1: Planning an event – 2

Discussion

How are tasks usually divided in your project teams?

Download

Worksheet91.16 KB

Language level

B1 Intermediate

In our project teams, we are usually divide the event matters according to choice and interest of every one. The team work is most important in all aspects of life. The project tasks are most nice and successful when all the team members do work with real experience ,concentrations ,devotions and most interest.

When I was at university, we used to schedule a first meeting to define the tasks and divide them among the team members. The usual procedure was the following: first, we created a list of the tasks and then we started a process in which each of them was assigned to the member who chose to work on it according to their skills and abilities. Tough tasks were often the most difficult to assign but we always found a way to negociate.

Our tasks are usually divided according to the group leader. The assignments are given by project leader to other members of the group. We have to accept the task given to us either we like it or not.

If our team has a leader, he divides tasks between project people. Otherwise, In first we try to divide tasks by the capabilities of individuals. finally, we should compromise with each other and if we can't do that, we choose the choices randomly.

An event has eight teams: content team, design team, MC team, stage team, entertainment team, media team, logistic team and management team can be exist longer and better

oh, it is very difficult and buzzy.

That’s the best way to divide tasks into projects, take in account team opinions and skills, But sometimes this could be a bad idea if some partners in the group are not agree and both want to make the sames tasks, so the leader have to choice before if the team has the maturity to swap some tasks.

Well, I don't have a work team at the moment, because I'm the only one person in my department, at the moment but on my previous job, we stablished a leader who would it be able to recognized the skills of every one. After, we created a brain storming and share our opinions to find the best way to complete the project and obtain the best results so I think it's important to keep a good communication with the crew, respet their point of view and hear them.

Tasks are usually equally divided into several persons in teamwork. The task will be given to person in team who has highly qualified. I am always happy to do the catering and poster design.