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  4. An email to confirm an appointment

An email to confirm an appointment

An email to confirm an appointment

Learn how to write an email to confirm an appointment.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

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Reading text

From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers. 

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office. 

We look forward to meeting you soon.

Best regards,

Arina Marat
HR Assistant

Tips

1. If you don’t know the person well, start your email with Dear + the person’s name.

2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Best regards or Best wishes and sign off with your name and your job title.

Task 1

Exercise

Task 2

Exercise

Task 3

Exercise

Discussion

Do you ever receive or write emails like this one to confirm an appointment?

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Language level

A1 Elementary
Average: 4.6 (11 votes)
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Submitted by Lau Goldberg on Tue, 09/06/2020 - 12:25

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In task 2 you have Ms + Ibrahim, in this case Ibrahim is a surname, right? Because I knew Ibrahim as a first name and that troubled me, because I knew it as a male name. Thanks :)

Hello Lau Goldberg

Yes, that is correct – 'Ibrahim' is her surname here.

All the best

Kirk

The LearnEnglish Team

Submitted by Bella on Mon, 08/06/2020 - 16:53

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Yes, I have received a confirmation email for an interview appointment. It contained enough information which did not detail like this. Now I want to try roleplay as an interviewer and write a confirmation email to the candidate. Dear Ms. Go Eun, Thank you for your cover letter. Your knowledge and experience are suitable for a Marketing position which we are looking for. As we discussed by verbal, I am looking forward to seeing you in the first round interview. In the first round, you have to present a case study to provide your solutions to solve the situations and expand our brand to further segmentation. Please find more detailed data on the attachment and send back to us within seven days from today. I’m writing to confirm your appointment with our HR Manager and BU head of Marketing. Your meeting will take place at 3 pm on Thursday on 11th June at our office on the 27th floor of Daewoo towers. When you arrive, please call the receptionist who will guide you to enter our department. I wish you pass an interview. Good luck. Best regards, Bella HR assistant

Submitted by Leonardo Lisboa on Sat, 06/06/2020 - 23:27

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Dear pedro. I'm writing to confirm our meet at xsas's sede at 2:00 pm on friday august 14th. I like to discuss about my year salary and some trouble that our team haves in the last month. I look forward to metting you soon. best regards. leonardo lisboa

Submitted by Leonardo Lisboa on Sat, 06/06/2020 - 23:19

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I do not, but I already received some emails from congress organizations about articles that I sent to analysis.

Submitted by Clarissa on Wed, 20/05/2020 - 12:13

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I've never received or written an email for an appointment in English. I'll try to do it right now. Dear Mr Pedro, I'm writing to confirm your appointment with our manager, Mrs Alessandra Pascoal. Your appointment will take place at 2 p.m on Thursday 14th march at the O.N.G locals, at the manager's office. When you arrive, please search for the receptionist in place, who will take you to Mrs Pascoal's office. We look forward to meeting you soon, Best regards, Clarissa R.

Submitted by rl1985 on Mon, 11/05/2020 - 16:39

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To: Sheeba Parwez Dear Ms Parwez, I am writing to confirm your interview with our Finance Manager Mr Arun Anand. Your interview will take place at 9.00 a.m. on Wednesday 15 May at our PWS Gulf Office in Wafi Residence. When you arrive, please go to the Mezzanine Floor MR4 Office then look for the reception. I will take you to Mr Arun’s Office. We look forward to meeting you soon. Best regards, Ruwi Taylor HR Assistant

Submitted by Ladan on Sat, 25/04/2020 - 10:24

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Dear Ms Lilian Harber Thank you for respond email I am writing to confirm your appointment with Dr sara keen . Your appointment take place at 2:00p.m on Monday 17 June at Wythenshawe Hospital in meeting room. When you arrived, please go to reception and ask for me. I look forward to meeting you soon. Best regards Dr Lilian Harber