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  4. An email to confirm an appointment

An email to confirm an appointment

An email to confirm an appointment

Learn how to write an email to confirm an appointment.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

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Reading text

From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers. 

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office. 

We look forward to meeting you soon.

Best regards,

Arina Marat
HR Assistant

Tips

1. If you don’t know the person well, start your email with Dear + the person’s name.

2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Best regards or Best wishes and sign off with your name and your job title.

Task 1

Exercise

Task 2

Exercise

Task 3

Exercise

Discussion

Do you ever receive or write emails like this one to confirm an appointment?

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Language level

A1 Elementary
Average: 4.7 (10 votes)

Submitted by Ladan on Sat, 25/04/2020 - 10:24

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Dear Ms Lilian Harber Thank you for respond email I am writing to confirm your appointment with Dr sara keen . Your appointment take place at 2:00p.m on Monday 17 June at Wythenshawe Hospital in meeting room. When you arrived, please go to reception and ask for me. I look forward to meeting you soon. Best regards Dr Lilian Harber

Submitted by Reza 2020 on Tue, 21/04/2020 - 04:59

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Dear Mr. Brown Thanks for your email. I am writing to conform your appointment with Ms. Boris. The meeting will take place at 9 a.m. Monday on 21 May at main office in Khalifa Tower. When you arrive, please go to the reception at 6th floor. I will take your Ms. Boris's office. I look forward to meeting you soon. Best kind regards, Reza HR assistant

Submitted by TRAN TRIET on Tue, 14/04/2020 - 04:29

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I don't ever receive or write emails like this one to confirm an appointment

Submitted by Mirwais Safi on Tue, 31/03/2020 - 17:26

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From: Mirwais Safi To: Ahamd Subject: Your appointment on 14 April Dear Mr Ahmad. Thank you for your email. I am writing to confirm your appointment is with our Finance Director Mr Ali. your appointment will take place at 3:00 pm on Tuesday 12 April at the 6th floor in center branch Share - now . when you arrive, pleas go to reception on 30th floor and ask me i will take you to the Ali;s office i look forward to see you seen best regards
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Submitted by Smiley1 on Tue, 24/03/2020 - 15:21

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Yes, it often happens. Thanks for sharing!

Submitted by rivercountryside on Sat, 07/03/2020 - 02:08

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I have ever received a lot of emails because I am an HR manager. The candidates usually send their applyment for me and then I reply it to make an appointment for interview.