Do the preparation task first. Then read the text and do the exercises.
Preparation
All right, so I've divided up the tasks among the three of us planning this event like this:
@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee
But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.
Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.
@Jen, do you mind designing the posters too? I'm not very good at designing.
Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?
Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?
@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.
That's not a problem. I quite enjoy online marketing tasks.
If that's the case @Ed, do you want to schedule the social media announcements too?
I can do that ... if someone books the speakers.
I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?
Yes, let me do the room reservations as well.
Good idea. That would work nicely.
How Tasks Are Usually Divided in Project Teams
In a well-structured project team, tasks are typically divided based on skills, expertise, and project requirements. Here’s how it is usually done:
1. Define Project Goals & Scope
2. Task Allocation Methods
✅ Role-Based Assignment – Tasks are divided based on individual expertise (e.g., a designer handles UI/UX, while a developer manages coding).
✅ Agile & Scrum Methodology – Tasks are broken into sprints, and team members choose their responsibilities during planning sessions.
✅ Kanban Approach – Work is visually organized using a Kanban board (Trello, Asana, Jira), allowing flexibility.
3. Key Roles in a Project Team
🔹 Project Manager – Oversees the project, assigns tasks, and ensures deadlines are met.
🔹 Team Members (Developers, Designers, Marketers, etc.) – Work on assigned deliverables.
🔹 Quality Assurance (QA) – Ensures tasks meet quality standards before completion.
🔹 Stakeholders/Clients – Provide feedback and approve major milestones.
4. Communication & Collaboration
Conclusion
Task division depends on team structure, project type, and work methodology. The key to success is clear roles, collaboration, and efficient workflow management. 🚀
In my team the tasks are divided by preferences, anyone has the option to decide what he/she needs or good at,my team is very helpful
I usually organize events. Great exercices!
It was really an interesting topic
In our educational institution all regular tasks divides according to job descriptions. In exception cases the director selects performers and he's never wrong.
I don't have a real project team but I have 3 colleagues and we usually divide the tasks considering the time and skills we have
Hello plz help
Why number 4 in task 2 false ?
Hi Abdull3h_28,
Ed's task is to "book catering". That means he will organise another person or company to provide the food. He won't cook the food himself.
Jonathan
LearnEnglish team
hello,
beacaus he is not the chef , he will reserve the catering (restaurant service ). they will cooking for the event .